HR Onboarding Coordinator - Kraków, Polska - Jacobs

Opis

HR Onboarding Coordinator (US/Global)-(GBS0000UR) Your Impact:

We are an international engineering company providing services in the field of technical consulting, design, and investment project management.
Global Business Services center located in Krakow provide global support for our line of business and corporate teams in the following areas:

Finance

Accounting

HR

IT

Procurement

Payroll

Project Management

GBS centralizes some of the processes across Jacobs and focuses on process excellence while also advancing the transformation initiative through additional work migration.

In Jacobs, every day is a chance to make the world a better place - let's design your career with us

At the moment we are looking for a HR Onboarding Coordinator for US/Global. A Human Resources general support role responsible for coordinating the onboarding of new employees and contingent workers.

Responsibilities:

Provide excellent customer service and support to managers and new hires from time of offer acceptance through first 30 days of employment

Apply judgment in determining work methods and balancing competing priorities

Support Global and local (US) Onboarding processes.

Respond to open tasks and manage new employees through both the Case Management system and the Taleo Onboarding system.

Coordinate with Onboarding Partners (Talent Acquisition, Liaisons, IT, Facilities, etc.) to ensure proper and timely provisioning of new employee's set-up requirements.

Be a resource for the new and current employees through touchpoints, email correspondence, and support in using their new employee tools.

Prepare/update guides and instructions.

Gather onboarding set-up requirements.

Help managers understand their role in the onboarding process and encourage them to use their resources.

Order new employee screenings by using external tools (HireRight, WorkCare)

Check and coordinate employee's clearance/right to work process.

Collect and submit new hire paperwork.

Support other regions (PL/MENA)

Here's What You'll Need:

Willingness to work according US time shifts (Standard working hours 02:00 pm - 10:00 pm Polish time).

Excellent verbal and written communication skills, including strong proficiency in English (min. C1 level)

Demonstrated professionalism, tact, diplomacy, discretion, and judgment

Ability to interface comfortably with associates at all levels of the organization

Ability to problem-solve and generate creative solutions to onboarding challenges, while working effectively with providers, staff, and business partners

Must be able to learn quickly, get along with others, and have strong follow-up skills

Like fast pace work environment and working with multiple customers

Have a very strong customer focus

Minimum 1 year of experience in a similar role

We offer:

Unique company culture fostering individual career growth and work-life balance

Full-time employment contract with salary corresponding to qualifications

Hybrid or stationary working model – depending on your preferences

Flexible benefits package (Lux Med medical care, psychological care, life insurance, My Benefit cafeteria system, including Multisport card co-financing, car park sharing system)

Membership in Jacobs employee networks (Women's Network, OneWorld, PRISM, Careers Network, Green Team, Toastmasters, Collectively and others)

Continuous development opportunities, including a range of professional trainings and certifications (e.g. ACCA, CIPS), Graduate Development Program, Learners' Community, self-learning platform

Opportunity to take part in language courses (English, German, Polish)

We know that if we are inclusive, we're more connected, and if we are diverse, we're more creative. We accept people for who they are, regardless of age, disabilities, gender identity, gender expression, marital status, mental health, race, faith or belief, sexual orientation, socioeconomic background, and whether you're pregnant or on family leave. .

As a Disability Confident employer, we will interview all disabled applicants who meet the criteria for a vacancy.

If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team

Primary Location

:Poland-Poland Countrywide-Krakow-PL Krakow - Konopnickiej

Job Posting

:Apr 23, 2024, 8:24:11 AM

Job

:Human Resources

Organization

:Corporate Functions

Job Type

:ExperiencedJob Classification:Fulltime-Regular

Work Locations

:PL Krakow - KonopnickiejSTJacobs, ul. Marii Konopnickiej 31 Krakow30302Capabilities:Corporate Functions